What is Document Management?
Document Management is the practice of storing, retrieving and maintaining all documents in an organization. Due to the inherent advantages of a paperless office, document management solutions are increasingly computerised. A document management system (DMS) is a complete virtual document management solution. All e-documents and images of paper documents are stored at a single place and web based access is provided for seamless information exchange. Role based passwords can be assigned to prevent unauthorised access.
Document Management Suppliers
Document Management Suppliers
microMEDIA imaging systems
microMEDIA's Services include designing and implementing a cost-effective online document based system.
- Contact:
- Telephone:
- 516-355-0300
- Address:
- 1979 Marcus Avenue
Lake Success
NY 11042
microMEDIA's document imaging and scanning service and document imaging capabilities include indexing and online document hosting. We integrate existing databases with files kept in paper, microfilm, microfiche and aperture cards. microMEDIA has completed document scanning projects from paper, microfilm and microfiche since 1987. Most of our large conversion projects are conducted onsite at customers' facilities. Our average staff member has more than ten years imaging experience with sophisticated Business Process Outsourcing, Facilities Management, Records Management and a broad array of scanning and data capture functions..
PaperHost.com Inc
Document hosting means PaperHost shares joint custody of your documents for a specified period of time.
- Contact:
- Telephone:
- (678) 397-1600
- Address:
- 10930 Crabapple Rd.
Suite 204
Roswell
GA 30075
PaperHost is everything you have ever known about document management, but offered as a Web-based service instead of the complex in-house alternatives of the past. Large capital investments in scanners, software licenses, servers and IT support services can now be replaced with the PaperHost model that lets you pay as you go.
Document management services can be brought online in weeks instead of months and the cost per document is lower than you can possibly achieve by building your own system, even one that features offsite document storage - all of which you can prove for yourself before making any investment.
WebAsyst LLC
WebAsyst Document Depot is an online document management tool to store and share all kinds of files on the Internet.
- Contact:
- Telephone:
- 1 (302) 351 4649
- Address:
- PO Box 25331
1100 Lovering Avenue
Wilmington
Delaware 19899
USA
WebAsyst is a division of WebAsyst LLC, a privately owned international company.
Our international team of software experts has more than 13 years experience (or more than 325,000 hours, if you prefer) in developing custom software solutions for business and other large enterprises. Drawing upon this vast knowledge base, the company's team now specializes in the development and hosting of web-based solutions for business and organizations.
WebAsyst philosophy is that software should solve problems, and our developers create and develop products that do exactly that. We are committed to making high quality software accessible, easy to use, and cost effective for small and medium businesses.
The need:
Searching for information in papers is extremely time consuming and cumbersome. Keeping documents neatly organised in a safe environment requires dedicated space as well as expenses in the form of fire fighting equipment, air conditioning, etc. Sharing of paper documents is inconvenient and leads to unnecessary duplication (applies to e-documents also). Thus, de-centralised document management unnecessarily consumes valuable administrative time and adds to the expenses. This creates a void for an integrated document management solution which is addressed to by the various products from document management providers.
Benefits
Centralised document management solutions are extremely advantageous as they save administrative time while also cutting the costs. Centralised e-documents can be shared and exchanged without duplication. Some document management providers also offer access to documents via web browsers which is extremely convenient for information exchange on the move. Role based password access adds to the security of your sensitive documents. Most document management solutions address critical issues which would be very time consuming otherwise e.g. disaster recovery, retention period, archiving, authentication and many more. Overall, the right document management solution will help
increase staff productivity
decrease replication
facilitate seamless and instant availability documented information
improved customer service
better collaboration
Related Terms
Document management solutions have overlapping concepts with Enterprise content management as well as Digital Asset Management. The name of the right tool for your needs would differ as per the document management provider you choose.