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IT Support & Maintenance Services

Buyer's Guide   

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4. Types of IT Maintenance Support Solutions

Based on categories, there are different types of IT maintenance services:

Hardware maintenance - testing and cleaning of the hardware
Information system maintenance - updating of master files, such as adding and deleting employees or customers and similar
Software maintenance - updating of application programs in order to meet changing information requirements, such as adding new functions. It also includes fixing bugs and adapting the software to new hardware devices.
Network maintenance - taking care of the overall health of the network (anticipating, preventing and solving the problems, troubleshooting, cable testing
Security maintenance - ensuring that the systems remain secure all the time. Security maintenance service may include backups, checking permissions and ownerships in critical files and directories, checking the assignment of rights, monitoring system logs etc
Telephony maintenance - the telephony maintenance service is similar to the data networking processes of fault isolation and correction. On the other hand, IP telephony maintenance is much easier than with the traditional phone set up and can be done remotely in most cases.

There is also another classification of maintenance types, and that is:

Preventive maintenance - performing proactive maintenance in order to prevent system problems. Its purpose is to minimise breakdowns and excessive depreciation.
Predictive maintenance - strives to detect the onset of system degradation and to address the problems as they are identified. Predictive maintenance differs from preventive maintenance by basing maintenance needs on the actual condition of the system, rather than on some predetermined schedule.
Reactive maintenance - No actions are taken to maintain the system, either to prevent failure or to ensure that the planned life of the equipment is reached
Reliability centered maintenance - a systematic approach of evaluating a facility's equipment and resources to best match the two needs
 
 
1. Introduction
2. What are IT Support Services?
3. Types of IT support
4. Types of IT Maintenance Support Solutions
5. Advantages and disadvantages of IT Support Types
6. Types of IT support
7. Advantages and disadvantages of outsourcing IT Support and Maintenance
8. When should we outsource IT support services?
9. Selecting an IT Support services provider
10. Questions to put to potential IT Service Providers
11. IT Support Contracts
12. Pricing of IT Support Services
13. Case studies: IT Support and Maintenance
14. Frequently Asked Questions about IT Support Services and IT Support Contracts


5. Advantages and disadvantages of IT Support Types

Online Self-Help Support
   Advantages    Disadvantages
Immediate access to support information
Large amount of support information
Works the best if you know the problem and where to look for an answer
Most of the vendors provide this kind of support for free or for a very small cost
Requires time to research the problem and to come up with a solution
Too much of the information, if you don't know what the problem is
Subscription-Based Support
   Advantages    Disadvantages
Quick access to support information
You get support support from vendor's staff
Cost effective
After you exploit support activity included in your subscription, you are on your own again, or you have to pay astronomical prices to get additional support
Support you get is limited
Assisted Incident Support
   Advantages    Disadvantages
Immediate personal contact
Helpdesk support staff can handle more incidents more quickly - reducing phone-assisted or on-site support costs while ensuring high service levels
You get support from technical professionals
You get advisory and consultative support
Knowledgable support
Higher costs involved
You depend on the vendor you choose
You have access to technical and/or engineering support only in case of emergencies
Contract-based support
   Advantages    Disadvantages
Solution is quickly identified by a provider
Direct access to technical experts
Gives you the flexibility to choose the support options that best fit your organisation
Also included: support account management, support assistance, problem resolution support, and information services
Maximise business value and minimises total cost
You get SLA (Service level agreement)
Increased employee/customer satisfaction
Higher costs involved

 

 

6. Advantages and disadvantages of IT Maintenance Types

Preventive maintenance
   Advantages    Disadvantages
Provides flexibility for the adjustment of maintenance periodicity
Increases system life cycle
Money savings
Reduces system failures
Results in an estimated 12% to 18% cost savings over that found in a reactive maintenance program
Does not eliminate catastrophic failures
Is more labour intensive
Includes performing unneeded maintenance activities, which has the potential to result in incidental damage to components
Predictive maintenance
   Advantages    Disadvantages
Allows for preemptive corrective actions
Results in decrease in system downtime
Lowers costs for parts and labour
Provides better product quality
Improves worker and environmental safety
Raises worker morale
Increases investment in diagnostic equipment
Increases investment in staff training
Reactive maintenance
   Advantages    Disadvantages
Lower initial costs
Requires fewer staff
Increases costs due to unplanned downtime of equipment
Increases labuor costs, especially if overtime is needed for untimely repairs or replacement
May increase costs associated with repair or replacement of system
Provides better product quality
May result in possible secondary system or process damage from system failures
Is an inefficient use of staff resources
Reliability centred maintenance
   Advantages    Disadvantages
Can be the most efficient maintenance program
Lowers costs by eliminating unnecessary equipment maintenance or system overhauls
Minimises the frequency of overhauls
Reduces probability of sudden system failures
Focuses maintenance activities on critical system components
Increases component reliability
Incorporates root cause analysis
Can have significant startup costs associated with staff training and system needs
Savings potential is not readily seen by management

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